> For AI agents: [llms.txt](https://docs.trustedauth.com/llms.txt) provides a Markdown index of this documentation.

# Manage reports

Use the **Reports** page to access information about users, groups, grid cards, tokens, and audit events.

You can create reports and export data from the following tables:

- Assigned and unassigned grid cards (see [Manage assigned grid cards](/docs/authentication-and-security/manage-authenticators/manage-grid-cards/manage-assigned-grid-cards.md))
- Assigned and unassigned tokens (see [Export a tokens report](#export-a-tokens-report))
- Audit events (see [View and export audit logs](/docs/reports-and-audits/view-and-export-audit-logs.md))
- Users (see [View, filter, and export user list](/docs/people-and-access/manage-members/add-users-to-identity-as-a-service/view-filter-and-export-user-list.md))
- Groups (see [Create and manage groups](/docs/people-and-access/manage-members/create-and-manage-groups.md))
- Archives of audit events from recent weeks (see [Export archives and reports](#export-archives-and-reports))
- When you export users, grid cards, tokens, and audit events, they are downloaded to the **Reports** page. You can view and export activity reports.
  - Reports remain on the **Reports** page for one week.
- Archives contain audit events from recent weeks that are ready to download in CSV format.
  - Audits are available for download for a period of six months.
  - Archive audits are saved for a period of three years.

note

You can export a maximum of 100,000 records.

## Working with archives and reports

Use the **Reports** and **Archives** pages to view, filter, download, and manage exported activity and audit records.

### View archives and reports

1. Click Menu icon **>** **Reports**. The **Reports** page appears.
2. Click the **Reports** or **Archives** radio button to set the type of reports you want to view.
3. Set the number of reports on a page:
   1. Scroll to the bottom of the page.
   2. From the **Rows per page** drop-down list, select the number of rows to display on the page.
   3. To move to a new page, on the right-hand side of the page, do the following, as required:
      - Click **>** to go to the next page.
      - Click **<** to go to the previous page.
      - Click **|<** to go to the first page.
      - Click >| to go to the last page.

### Filter archives and reports

1. Click Menu icon **> Reports**. The **Reports** page appears.
2. Click the **Reports** or **Archives** radio button to set the type of reports you want to filter.
3. Click Search icon to enable filtering.
4. The **Filters** dialog box appears.
5. Select your filter options and click **Apply**.
6. You are returned to the **Reports** page. The page displays your filter results.
7. To clear the filter, click Search icon again.
8. On the **Filters** dialog box, click **Reset**.

### Delete reports

1. Click Menu icon **>** **Reports**. The **Reports** page appears.

2. Click the **Reports** radio button.

3. To delete an individual report, click Trash icon to delete the desired report.

4. To delete multiple reports, click the check boxes next to the reports you want to delete.

   If you want to delete all the reports, click the check box next to **State** to select all the reports.

5. Click **Delete** on the Delete Report confirmation prompt.

### Export archives and reports

1. Click Menu icon **>** **Reports**. The **Reports** page appears.
2. Click the **Reports** or **Archives** radio button.
3. Click Arrow Down To Line icon next to the report to export the report or archive to a CSV file.
4. Click **Export**.
5. If the export is taking too long and you want to cancel the export, click Circle X icon and then click **Cancel** on the **Cancel Report** prompt.
6. If you do want to cancel the report, click **Submit** to cancel the prompt.
7. If required, click **Cancel** to cancel the export.

### Export a tokens report

You can export to a report a list of assigned or unassigned hardware tokens.

1. Click Menu icon **>** **Resources > Tokens**. The **Tokens** page appears.

2. Do one of the following:

   - Click **Assigned** to export a list of assigned tokens.
   - Click **Unassigned** to export a list of unassigned tokens.

3. The **Export Token** dialog box appears.

4. Enter a **Name** and a **Description** for the report.

5. Select the **File Delimiter**.

6. Select the **Attributes to export** to the report.

7. Click **Export**. The report appears on the **Reports** page.